Managing Cash Flow Through Every Season

As you get ready for the holiday rush or a slower off-season, managing cash flow is key to reducing the stress of seasonal shifts. Your cash flow may surge during busy times and slow down during a slow season, but maintaining consistency helps your business stay resilient year-round. By looking at historical data for insight into your business's unique cash flow, implementing tailored cash flow strategies, and leveraging financial tools, you can keep cash flow steady, supporting both growth and stability. With a strong cash flow plan, you’ll have the freedom to focus on what you love – running and growing your business with confidence.

Understanding Seasonal Cash Flow Cycles

While every industry experiences different cash flow cycles, small business cash flow management is especially important for seasonal businesses. Annual holidays can boost retail stores’ sales as customers buy presents for family, friends, and coworkers. Tourism-reliant small businesses, like gift shops, bed & breakfasts, and outdoor adventure companies, see peak action during busy tourist seasons. Farms and other agricultural businesses experience a rush when crops have been harvested and are out for sale.

Cash flow management for small business success is just as important during slow seasons as it is for holiday seasons. Building savings and using other cash flow strategies can help your business avoid cash shortages and give you confidence during slow seasons. Careful planning and good money management can help you enjoy the benefits of an influx of cash during a busy time.

The goal of effective cash flow management strategies is to create a consistent, positive cycle of cash so enough money is available to purchase inventory and pay staff while maintaining reserves to defend against unexpected expenses. An important component of this cycle is timing. The incoming flow of money must be available to pay expenses by the time they are due, including major operating expenses. A long-term perspective helps in planning for future cash flow and avoiding short-term debt traps. If a small business owner gets into debt to cover an immediate cost, they may not be able to pay it back later.

Maximizing Sales Through the Holidays

As your business heads into the holiday season, make the most of the upcoming busy time by preparing for increased sales. The best way to start getting ready for the future is to look at the past. Analyze previous years’ sales data and cash flow projections to help you anticipate upcoming spikes in sales and improve small business cash flow management. Then, you can manage your inventory and staffing accordingly. Proper inventory and staffing management ensures you have enough supplies and personnel to meet the increased demand without overstocking, paying too much for payroll, and tying up cash you may need access to.

In the height of the holiday rush, cash flow timing becomes even more important as the volume increases. Keep your receivables and payables flowing in a timely manner by invoicing promptly and following up on payments. Software can help automate the steps to keep the process efficient, improve cash flow velocity, and relieve some of the manual burden from your to-do list. Consider shortening payment terms by offering discounts for early payments. The discount can be worth having a quicker cash flow timeline.

Having an influx of cash on hand during the holidays allows you to start preparing for slow seasons. Build a cash reserve by opening a high-yield savings account or a separate business account and depositing a portion of your business’ profits. Keeping savings separate can help it stay out of sight, out of mind, and ready for a rainy day. The busy holiday time can also be a good time to open a line of credit. This can serve as a safety net for the future, and it’s much easier to have a line of credit ready in advance instead of waiting until your situation is more time-sensitive.

Growth can be tempting in advance of or during the holiday season when revenue increases. Ensure you have solid cash flow management strategies in place first so you can grow responsibly and avoid overextending your business. If you do invest in additional resources or hire more staff, consider what will give you the most return on your investment.

Managing Cash Flow During Slow Seasons

When the holidays are over, and the incoming cash slows down, what steps can you take to rebalance your cash flow? One cash flow management strategy, and probably the most familiar for personal and business budgeting, is to reduce your costs. By eliminating unnecessary expenses, you can cut the amount of income you need to generate a healthy cash flow. You can also negotiate with suppliers for longer payment terms to keep cash on hand longer. Scheduling a meeting with your business banker will also be helpful for auditing your accounts and finding additional ways of saving money.

Another way to help small business cash flow management is to increase payment options. Offering flexible payment plans and managing accounts receivable efficiently can reduce your time pursuing payment and keep your cash consistent. You can also reduce volatility and smooth cash flow issues by diversifying your revenue. Identify and test new products or services to bolster income during the slow seasons. For a vacation rental small business, that could mean offering staycation rates for locals outside of peak tourist times. Or, a floral shop could offset busy holidays and weekends with mid-week DIY flower arrangement classes. 

If your business didn’t open a line of credit during the holiday season, you can still open one when sales have slowed down. The purpose of having a credit option available is to help bridge the cash flow gap and always have cash on hand. SouthState can work with you to find the right short-term loan or refinancing option to keep your assets liquid. For instance, a cash-out refi on your equipment or vehicle can give you cash on hand and keep your business running during slow times.

Encourage more sales during your slow season with marketing to keep your customers coming back. Offering loyalty programs that provide discounts or benefits for return customers can strengthen your customer base while creating income during a slow time.
 

Tools and Resources for Cash Flow Management

The good news is that you don’t have to develop cash flow management strategies on your own. SouthState Bank’s tools, resources, and team are ready to help with cash flow management for small business owners every step of the way.

Treasury Navigator

Treasury Navigator is SouthState Bank’s highly secure online platform, offering businesses advanced tools to manage working capital.

Cash Flow Calculator

Project your cash flow with an easy-to-use calculator. Input a few months of sales and expense data to begin to put together a picture of your business’s financial health. 

Cash Management Tools

Automation options can streamline cash flow management and improve efficiency.

• Make Payments – Spend less time making payments with payables solutions like Business BillPay, ACH payments, and wire transfers. These tools allow you to move money quickly and securely to pay bills and employees.
• Accept Payments – Offer flexible ways for your customers to pay you. Whether you use mobile wallets, gift cards, lockboxes or remote deposit options, your payment choices can be tailored to meet your customers’ preferences.
• Liquidity Management – Keep your cash available for when you need it, while maintaining cash flow security. SouthState’s Zero Balance Account and Sweep Accounts keep your money moving safely and efficiently so you’re making the most of your assets on hand.

Work With Your Business Banker

Your business banker has the experience to help you leverage your finances to benefit your business. Whether it’s recommending the best account, finding savings opportunities, or talking through a financial strategy, your banker is your resource for business success. 

The holiday season is full of opportunities for increased sales and growth, and small business cash flow management can help you make the most of them. Positive cash flow, supported by sound cash flow management strategies, keeps your business on track and thriving as you cycle into slow seasons too. By thinking of the long-term strategy and preparing for all scenarios, your business can stay healthy and prosper.

Your local SouthState business banker is here to help you plan for every season. Schedule a meeting today to get personalized advice to help you save money, manage your operating expenses, and meet your goals.